Privacy Policy Content

Last Updated: December 16, 2024

1. Introduction
Privacy and security are of utmost importance to SyncSheetsPro ("we," "our," or "us"), and we strive to ensure that our technical and organizational measures respect your data protection rights.

This Privacy Policy describes how we manage, process, and store personal data submitted in the context of providing our services. "Personal data" refers to any information relating to an identifiable individual or their personal identity.

2. Google API Services Compliance
SyncSheetsPro's use and transfer of information received from Google APIs to any other app will adhere to Google API Services User Data Policy, including the Limited Use requirements.

3. Consent
By using our Google Workspace Add-on or visiting our website (https://syncsheetspro.co), you agree and accept that we may gather, process, store, and/or use the personal data submitted in accordance with the rules set forth below.

By giving your consent, you retain the right to have your personal data rectified, forgotten, and/or erased.

4. Information We Collect

4.1 Identity and Contact Details of the Data Processor
Personal data is collected by SyncSheetsPro, with its main office at PO Box 45, Stevenson, MD 21153.

4.2 Information from Google Workspace
When you install and use our Add-on, we may access:

  • Google Sheets content and metadata
  • Google Workspace user profile information (name, email address)
  • Google Workspace account information necessary for functionality
  • Usage data related to your interaction with the Add-on

4.3 Notion Integration Data
When you connect your Notion workspace, we may access:

  • Notion workspace content and metadata
  • Notion user profile information
  • Notion permissions and access levels

Important Notes about Notion Integration:
✔ Anyone with whom you share the Google spreadsheet will be able to see the synced Notion data.
✔ Changes made to data in the spreadsheet will not affect data in Notion.
✔ Nobody outside your domain will ever get access to your data through the add-on.
✔ We do not store your Notion databases or pages.

4.4 Google OAuth Scopes
We use the following OAuth scopes:

  • drive.file, spreadsheets, spreadsheets.currentonly to synchronize Notion databases with your spreadsheet
  • userinfo.email to uniquely identify you and store your connections
  • script.external_request to connect with Notion API and retrieve databases and pages
  • script.locale to properly apply formatting to the data
  • script.scriptapp to refresh your databases once per hour and update your spreadsheets data
  • script.container.ui to show you alert dialogs and error messages

4.5 Metadata Collection
With each sync operation, we store only the following metadata on our secure servers:

  • Date of sync operation
  • Spreadsheet's name and ID
  • Notion page/database name and ID
  • Usage patterns and preferences
  • Performance data and error reports

We do not store the actual content of your spreadsheets or Notion pages.

5. How We Use Your Information
We use the collected information to:
✔ Provide and maintain the Add-on’s functionality
✔ Sync data between Google Sheets and Notion
✔ Process and complete your requests
✔ Send administrative communications
✔ Improve and optimize the Add-on
✔ Detect, prevent, and address technical issues
✔ Comply with legal obligations
✔ Maintain connections between your Notion and Google Sheets accounts
✔ Refresh your databases periodically (up to once per hour)
✔ Investigate, analyze, and resolve sync issues between Notion and Google Sheets

6. Data Storage and Security

6.1 Data Storage

  • Data is stored in Google Cloud Platform.
  • Data is encrypted in transit and at rest using industry-standard protocols.
  • Data is stored exclusively within the European Union and the United States of America.

6.2 Security Measures
We implement industry-standard security measures including:
✔ End-to-end encryption
✔ Regular security assessments
✔ Access controls and authentication
✔ Employee training on data protection
✔ Regular security updates and patches

6.3 Security Breach Protocol
In the event of a security breach, we will:
✔ Inform affected users without undue delay.
✔ Take immediate measures to neutralize the intrusion.
✔ Minimize potential impacts.
✔ Provide necessary assistance for users to assert their rights.

6.4 Important Security Notes
✔ We do not share your data with AI models or third-party tools.
✔ We do not store your Notion databases or pages.
✔ The textual contents of your Drive files are NEVER transmitted to third parties.
✔ All synchronization happens directly between Google Sheets and Notion through official APIs.

7. Data Sharing and Third-Party Processing

7.1 Data Sharing
We may share your information with:

  • Service providers assisting in operating the Add-on
  • Third parties when required by law
  • Business partners with your explicit consent

🚫 We do not sell your personal information.

7.2 Third-Party Data Processing
As a user, you are considered the data controller under GDPR, and SyncSheetsPro acts as a data processor.

8. User Rights
You have the right to:
✔ Access your personal information
✔ Correct inaccurate data
✔ Request deletion of your data
✔ Withdraw consent for data processing
✔ Request data portability
✔ Object to data processing

📧 To exercise these rights, contact [email protected].

9. Data Retention

9.1 Retention Periods

  • Active account data: Retained while the account is active
  • Event data (statistics): Deleted every 13 months
  • Account closure: Data deleted within 3 months

9.2 Data Recovery
Once data is removed from our servers, we cannot retrieve it.

10. Cookies and Tracking
We use cookies and tracking to:
✔ Maintain your preferences
✔ Analyze usage patterns
✔ Improve functionality

11. Newsletter and Marketing
✔ Easy unsubscribe links in every email
✔ Modify preferences via [email protected]

12. Changes to Privacy Policy
We may update this Privacy Policy periodically. Updates will be announced via:
✔ Website notices at https://syncsheetspro.co
✔ Email notifications
✔ Add-on notices

Changes will be effective 30 days after notification.

13. Contact Information
For questions, contact our Data Protection Officer at:
📧 Email: [email protected]
📍 Address: SyncSheetsPro, PO Box 45, Stevenson, MD 21153
🌐 Website: https://syncsheetspro.co

14. Additional Information

  • Children’s Privacy: Not intended for children under 13.
  • International Transfers: We ensure appropriate safeguards.
  • Business Transfers: Data may be transferred in connection with a business transaction.
  • Testimonials: If you want to be removed from our list, email [email protected].